Organizational skills are a very important asset for any person, at any stage of their lives. Having the ability to organize your work and personal life will help you stay on top of your obligations and allow you to always finish everything on time and correctly.
Developing and improving these organizational skills though might not come naturally to many people. The good news is that there are plenty of ways for anyone to improve them without having to struggle. Here are some of the most successful techniques you can start using today in order to become more organized.
How to Improve Your Organizational Skills?
Evaluate your current organizational system
The very first thing you need to do in order to start improving your organizational skills is to evaluate how you do things at the moment. If you have a current organizational system but you are still not as organized as you wish to be, there are probably quite a few things you need to change and upgrade.
First of all, you need to check whether you are able to keep track of your deadlines and deliver projects and other tasks on time. If you are not able to meet your deadlines on time, then you will not be able to be organized in other aspects of your daily life.
Keeping up with deadlines requires you to organize every step of a project, so you are able to have everything under control and manage to complete every step on time. Therefore, being more organized has to be sourced from the way you motivate yourself to split each task into subsections and manage each goal individually.
While you might be lacking in certain aspects of your organizational process, you might also already do some things correctly. The more you break down any process, the easier it will be for you to handle and complete. So, even if you are able to just see how you need to split a project in order to approach it, it is a good ability you should hold on to and expand in order to become more organized in the long run.
Make lists of your obligations
By far the best way for you to keep track of your obligations and make sure you are completing them is through organizing them in lists. There are different ways for you to create your own lists and modify them based on your own individual needs.
It is important first to be organized in yourself before you look at your organizational skills.
You can either create one large list where you can include different variables from different obligations or you can also go ahead or create different lists for your different tasks. How you split your work and your everyday tasks is completely up to you. The easier the lists seem for you to approach, the more likely you will be able to complete each point on time.
Depending on your age, occupation and individual preferences, there are plenty of different ways for you to create your lists and always have them with you. Probably the easiest way to create a list is with a pen and paper, as you will be able to write as you think and make doodles or take small notes of less important things you need to keep track of.
The younger generations tend to find carrying a pen and paper with them much less efficient and possibly tiring. This is exactly why apps like Evernote exist. Evernote is not only available and easy to link on all your electronic devices but it will also provide you with the easiest and most effective way to take notes and keep track of your lists no matter where you are.
Whether you wish to keep voice memos, pictures or custom-made and hand-drawn lists, you can do so from your laptop or smartphone. The means for keeping a list of your obligations are there and all you have to do is use them to your advantage.
Try to be proactive
A common mistake many people make is to wait for something to happen and only act on turning it around after it has taken place. This kind of behavior is really not going to work in favor of those who would like to become more organized as it is focusing on last-minute decisions and acts.
Being proactive will allow you to have the upper hand in every situation as you will have thought about every possible outcome in advance. When presented with a new project or any new situation, the best thing you can do is to think about how you can organize your steps in order to achieve your ultimate goal easily.
The more prepared you are about every positive and negative progression, the easier it will be for you to act in case something goes wrong. Waiting until the last minute to make a decision will only put stress on you and make you doubt yourself and your abilities.
Start your days early
A technique that could help a lot of people become more organized and productive in their everyday lives is to start their days earlier than usual. We live in a day and time where people are flooded with responsibilities and they oftentimes find it hard to devote enough time to get a good night’s sleep.
This whole idea is based on the fact that getting enough sleep, at around the same time every night will help anyone wake up earlier and more energized on a daily basis. Starting your day early and with a positive attitude will help you tackle things one step at a time and not let anything bring you down during the day.
There are so many hours during the day for you to get your work done and the sooner you complete your tasks, the more time you will have for yourself and for doing the things you enjoy. Once again, good time management and organization skills will help you make more time for yourself as long as you can keep up with a concrete sleeping and early-rising schedule.
Keep distractions and interruptions away
Staying organized can heavily rely on how focused you are on what you are doing. Whether you have to work on a project for college or you need to organize your shoe collection, staying focused will allow you to put all your energy into making sure you are pulling your task off correctly.
Even if you are determined to work on putting something in order, you will not be able to do so if someone is constantly interrupting you during this process. The best thing you can do in order to avoid this is to have a certain space where you will be able to work and stay focused without having to worry about different distractions.
The very first thing you should do is to keep your phone away, even possibly in another room. Even if you are using your phone for taking notes, you can write them down on a notebook or your agenda and pass them on your phone later on, so you can carry them with you easily.
Along with that, it is a good idea to inform your family members or your roommates that you need to get your important work. This will become more possible if you are able to set some standard working times and stick to them on a daily basis.
The more organized your working hours are, the easier it will be for you to avoid distractions and stay motivated and concentrated easier, in the long run.
For instance, at translation companies reviews website PickWriters, you can choose the translators who manage to enforce better habits by isolating themselves during work hours and avoiding small chit chat during the workday. This allows them to remain hyper-focused on the tasks they have. As simplistic as it might sound, managing this shows a lot of self-control and discipline.
Find your biological prime time
While waking up early might truly benefit some people, it might not be the best solution for everyone. Each individual will have a different time during the day where they will be much more productive. Whether this is during the late hours of the night or very early in the morning, you should never work against your biological prime time. This may damage your organizational skills.
Learn what biological prime time is at businessinsider.com.
Instead, it is a good idea to use it to your advantage and focus on scheduling your toughest obligations during that time. If you’re most productive during the night, then you could stick to planning or working on things that don’t require you to collaborate with your team members or others.
Your biological prime time will help you be more productive and stay organized since you will be able to tick things off your to-do list without prolonging doing them during the entire rest of the day.
Declutter and be mindful of what you buy
Last but not least, something that can truly damage your organizational skills is working and living in a cluttered space. Even if you have your own, private office where you are able to concentrate and work, you will not be able to stay as productive if your surroundings are cluttered and unorganized.
The best thing you can do is to get rid of everything that causes you to lose your focus and stress over it not being organized. While you do not have to throw something away, you can store it or repurpose it in another room. Along with that, you should organize your papers, the files on your laptop and any other materials you might be using while working.
Keeping things tidy and neat around you will help you be more organized in your work and show you just how important organization and decluttering can be for not only your mentality but also your work. One more thing you should keep in mind is to be mindful of everything new that you buy, so you do not end up cluttering your working space all over again.
Improve your organizational skills one step at a time
Becoming more organized is not something that will magically happen overnight. Just like any other process which aims towards your self-improvement, you will have to work hard on turning these new techniques into long-lasting habits so that these can improve your organizational skills.
Based on your own personality and individual preferences, you can choose the techniques which best work for you and your everyday life. Just keep in mind that what works for someone else might not work as well for you and that you will only be able to truly become more organized by experimenting with different ideas and seeing what makes you more productive more naturally.