Best Apps For Small Businesses in 2026

Building a business from the ground up can be quite tasking. Having the right tools and apps for small businesses to go about it the right way is essential, especially in the first few months when a person aims to get a firm foundation.

In the digital age, you can find all you need with these few apps to save time and money. In this article, we have listed some of the best apps for small businesses.

Google Workspace

Google workspace comes with every essential thing that a small business may require.

There are two ways to go with it. The first is using personal accounts, which offer 15GB of free storage and most of the Workspace apps.

The other way is to get a subscription for your business, which is charged around $6 per month per user.

Google workspace lets you create docs, spreadsheets, presentations, and drawings. It also offers businesses emails, Google Meet and other business features essential for marketing and collaboration.

Shipstation

Shipstation is one of the best business apps right now. They have services to offer that will make your business easier and time-saving for you. It is a cloud-based app that allows you to process online orders, print shipping labels, get order alerts, you can process your orders online, and more.

This app works well with many e-commerce platforms, including Shopify. Shipstation streamlines the order processing system according to your business’s needs. This app also helps you create custom shipping labels that show your brand. The plan for availing of its services starts from $9.

SurveyMonkey

To do business, you need to know about the requirements of your customer and their feedback after they use the products or services. SurveyMonkey makes these things easier for you and saves your time. They offer these services for free initially, and their standard package starts at $32. There is a special discount for educators and students. It sends your surveys to the customers via websites, social media, and email. You can use surveys to measure customer engagement and get customer feedback on your products, pricing, website, and anything needed to target your audience.

Microsoft OneDrive

Microsoft OneDrive is one of the most trusted applications in the market. It allows cloud storage, which means your files will be safe with this application. This application offers convenient sharing of files, which means you can share files among mobile phones and PCs easily. You can also view and edit your one drive files with any smartphone or any device OneDrive app. This app also offers additional services like creating backups, and automatic photo uploads are reserved for Windows users. Microsoft offers all these services at a very affordable rate of $5 per month.

Evernote

Evernote is a popular app that that’s specially designed for small businessman and entrepreneurs. With this application, you can save your business ideas in voice, text, or photos. It helps you restore all the brilliant business ideas if you need that for your future business expansion. This application is readily available on multiple platforms, and you can search your notes or ideas you saved with simple keywords and tags.

This application is very useful as young business minds develop new ideas every day, and you can easily sign in through Google. This application is free for basic plans, and if you upgrade to a business account, the cost is $14.99 per user per month.

FreshBooks

Creating invoices now can be very easy with the FreshBooks application. It is an application that helps you to create invoices for your business. This is a cloud accounting software that will help you in making your invoices more simple quick. With the help of this app, you can also keep a track record of your business expenses and also helps you to analyze your business’s financial performance. Also, you can create your invoices and can set up automatic billing.

This application is accessible from any device, and it accepts credit cards on your mobile device. This app covers your estimates into invoices, and for all these services, they charge $15 per month for five clients, with which they provide free Invoice Template downloads.

Slack

Slack is one of the widely used business communication apps in the market. It is an easy-to-use app with a clean interface that gives you a fantastic user experience. With slack, you can easily communicate with anyone, and you can arrange meetings through its channel, send group messages, and even conduct a one-to-one meeting within a slack channel.

Communication is an essential part of business growth, and slack helps you to easily communicate with your teams and stop confusion among team members. Slack provides targeted channel communication, and the best thing about this application is that it offers its services for free, which means anyone can use it.

Skype

Skype is a fantastic video-conferencing application among businesses and professionals and possibly one of the best free apps for small business owners. It simplifies your business communication and makes it very clear and simple. You can connect with your team members using this app from any location.

Due to its popularity, everyone is well versed with its functions, and everyone knows how to use it. Skype offers to call, chat, and video conferencing, and you need not worry about privacy as it is a very trustworthy application. Furthermore, Skype provides free calls to friends and also all their services for free to their users.

Quickbooks

Quickbooks app is one of the widely used apps to keep a record of all financial transactions. Quickbooks connects to your bank accounts and all the online payment applications and uploads the real-time data to help you to keep a track record of your financial transaction and its well-being. You can save all the receipts in the form of pictures and upload the same on this app. It can also help in tracking your business expenses.

These all things can be beneficial for you while paying taxes. You can also track unpaid invoices and pay salaries to your staff using this amazing application. Its pricing starts at $7.50 per month for a freelancer plan that provides loads of amazing features to monitor your financials hassle-free.

Time doctor

Time Doctor is a time tracking app and helps in increasing workplace productivity—this time tracking app billable hours and each worker’s time on each project. Time Doctor is beneficial for those employers who pay the workers on a shift basis as it keeps a record of every employee’s working hours and stops payroll confusion. In addition, this application claims to have robust reporting tools, which businesses can use. Price starts at $10 per user per month.

Podium

Podium is a marketing tool that helps you collect reviews from your customers based on their product experience. It helps you to collect online reviews and testimonials through text messages. Reviews help you understand consumers’ preferences, and it also increases word of mouth, which in turn increases sales.

The more customers say positive things about your business, the more your business will grow. Podium offers an easy Google review collection tool and stops any time type of problem in the review collection method. Overall this app is a great marketing tool, and its services will help you improve your business.

Square

Square is a payment gateway app that helps businesses to receive credit card payments through their mobile devices. Square doesn’t charge any fee for offering its services. Instead, they take a percentage from the money received, and it starts at 2.6% per transaction. In today’s world, where everything is digital, digital payment is also very common, and there is no need to do cash transactions only. Furthermore, the Square offers credit card processing services from anywhere, which means you can receive your payment through a credit card from any location.

Dropbox Business

It is a file storage platform that helps and supports small businesses by providing a storage facility for their important files and data. Dropbox Business is cloud-based data that allows its users to sync data from various platforms. You can also share your important file and data through this platform with its highly secured features. It provides flexible storage plans for different businesses and also prevents files from getting lost. The Price for availing of its services starts at $12.50 per month for 3+ users.

Tripit

As a small businessman, you may have to travel a lot because you will be doing almost every work yourself. Tripit is an app that allows users to keep business trip arrangements in an arranged form. It keeps a record of your hotel bookings, train/flight details, or location details, not to forget anything. It keeps all the records in one place and helps you to avoid any last moment rush. The best thing about this application is that it offers its services for free.

Inigo

Today, when everything is digital, the Inigo app allows you to create digital business cards that set you aside from the crowd. You need not carry stacks of business cards with you wherever you go; you can share your business card with anyone with just one click. This makes it easy for you to share your business card with anyone and saves you time and money.

This app also stops business cards from getting lost, and it provides a real-time networking solution. Furthermore, you can use this app for free as the service provider charges no money.

Hellosign

This app lets you sign documents digitally. Available as a Chrome extension, this app lets you sign documents on the go. You will no longer need physical documents to get the paperwork approved. With just a few clicks, one can add their signature and email on essential papers and send them back. There’s also an app version for your smartphone so you can have things approved on the go as is the norm for small businesses.

Crowdfire

As entrepreneur, one might know that they need social media but are not entirely sure how to go about making the most of it. With Crowdfire, you’re able to post content on Facebook, Twitter, and Instagram. It has a trial period of 100 posts; during this time, you’ll be able to know what content works best for your audience, what channels work and how often you should post.

Crowdfire acts as a social media guide, the the same way a tutor English guide would, in letting you know what to look for and what to do. You may get prompts letting you know when to repost an article or post. When done right, it drives website traffic and maximizes a startup’s exposure, which is crucial in the early days. Its user-friendly nature means that you don’t have to be intimidated by it, especially if you’re new to social media.

Shapr

A connection is essential when you’re starting out. To encourage and bring about this dynamic, Shapr pairs you up with businesses and persons who best march what you do. The concept is much like Tinder.

You can swipe left or right on profiles matching job titles and businesses that align with what you do. The app also encourages offline meetings where you can ask a person you’ve been paired up with for a session.

If you’re looking for other companies to collaborate with, this app is for you. You can find the right person or business to give you an edge. With Shapr, you can just as well find your target audience and the right people to sell your product or company to.

Bit Integrations

Bit Integrations connects your WordPress plugins and forms to over 200 external platforms without code or Zapier. It handles data transfer between form builders, CRMs, email marketing tools, and project management apps natively. This page covers Bit Integrations' connector library, automation capabilities, pricing, and how it compares to Zapier for WordPress users.

OttoKit

OttoKit is a WordPress automation plugin that connects your site's plugins and services through no-code workflows. It automates repetitive tasks based on triggers and actions across your WordPress ecosystem. This page covers OttoKit's automation features, supported triggers, integration library, pricing, and how it compares to other WordPress automation plugins like AutomatorWP.

SureCart

SureCart is a modern ecommerce plugin for WordPress that simplifies selling digital and physical products. It offers a cleaner, faster alternative to WooCommerce for businesses that don't need complex store functionality. This page covers SureCart's features, payment processing, pricing, integrations, and how it compares to other WordPress ecommerce solutions for different selling needs.

Crazy Domains

Crazy Domains is an Australian domain registrar and web hosting provider offering domain registration, website hosting, and website builder tools. This page covers Crazy Domains' domain pricing, hosting plans, website builder features, customer support quality, and how it compares to other domain registrars and hosting providers in the Australian and global markets.

Hostinger

Hostinger offers some of the most affordable web hosting available, with shared hosting plans that include a free domain and SSL certificate. Their performance has improved significantly in recent years. This page covers Hostinger's current plans, pricing, performance metrics, customer support quality, and whether Hostinger is the right budget hosting choice for your website.

Wholesale Suite

Wholesale Suite is a collection of WordPress plugins that add wholesale functionality to WooCommerce stores. It enables tiered wholesale pricing, minimum order requirements, and dedicated wholesale registration. This page covers Wholesale Suite's pricing features, order management, user roles, compatibility with WooCommerce, and how it compares to other B2B wholesale solutions for WordPress.

Bit Flows

Bit Flows is a WordPress automation plugin that connects your plugins and services through automated workflows without code. It triggers actions based on form submissions, user registrations, and other WordPress events. This page covers Bit Flows' automation capabilities, supported integrations, workflow builder, pricing, and how it compares to Zapier and other WordPress automation tools.

Parallels Desktop

Parallels Desktop is the leading virtualization software for running Windows on Mac. It lets you run Windows applications seamlessly alongside macOS without rebooting. This page covers Parallels Desktop's performance, compatibility with Apple Silicon Macs, Windows integration features, pricing tiers, and how it compares to VMware Fusion and other virtualization options.

DocHub

DocHub is a cloud-based document editing platform for PDFs and other file formats. It offers annotation, e-signatures, form filling, and collaborative editing without requiring desktop software installation. This page covers DocHub's editing features, integration capabilities with Google Drive and Dropbox, pricing, and how it compares to other online document editing platforms.

pdfFiller

pdfFiller is an online document management platform that lets you edit, sign, and share PDF documents from any device. It combines PDF editing with electronic signatures and form creation in a single tool. This page covers pdfFiller's editing capabilities, template library, e-signature features, pricing plans, and how it compares to Adobe Acrobat and other PDF solutions.

Internxt

Internxt is a privacy-focused cloud storage provider that encrypts your files client-side before they ever leave your device. Unlike mainstream cloud services, Internxt can't access your data. This page covers Internxt's encryption approach, storage plans, pricing, file sharing capabilities, and how it compares to Google Drive, Dropbox, and other cloud storage options for privacy-conscious users.

Enpass

Enpass is an offline-first password manager that stores your encrypted vault locally rather than on company servers. This approach gives you complete control over your password data. It syncs across devices using your own cloud storage like Dropbox, iCloud, or Google Drive. For users who want password management without trusting a third party with their vault, Enpass is a compelling choice. This page covers features, pricing, and security model.

Klipy

Klipy is a CRM tool designed for small businesses and solopreneurs who need relationship management without the complexity of enterprise solutions. It focuses on contact organization, interaction tracking, and follow-up automation with a clean, minimal interface. For businesses that find Salesforce and HubSpot overwhelming, Klipy provides essential CRM functionality without the learning curve. This page covers features, workflow, pricing, and who Klipy serves best.

QuoteIQ CRM

QuoteIQ CRM is a customer relationship management tool designed specifically for businesses that rely on quoting and proposal workflows. It combines CRM functionality with quote generation, follow-up automation, and pipeline management in a single platform. For sales teams that spend significant time creating and tracking quotes, QuoteIQ streamlines the entire process. This page covers features, quoting workflow, automation capabilities, pricing, and integration options.

WordPress.com

WordPress.com is the hosted version of WordPress, offering an all-in-one platform for building websites without managing your own hosting infrastructure. It differs from self-hosted WordPress.org in several important ways that affect flexibility and control. This page covers WordPress.com's plans, features, limitations, and how it compares to self-hosted WordPress for different website types.

PDF Expert

PDF Expert is a PDF editing app for Mac and iOS that handles reading, annotation, editing, and form filling with a clean, intuitive interface. It's become one of the most popular PDF tools in the Apple ecosystem. This page covers PDF Expert's features, editing capabilities, pricing, and how it compares to Adobe Acrobat and other PDF editors.

Todoist

Todoist is one of the most popular task management apps available, used by millions for personal and professional productivity. Its clean interface, natural language processing, and cross-platform sync make task management effortless. This page covers Todoist's features, pricing tiers, integrations, and how it compares to alternatives like TickTick, Things 3, and Microsoft To Do.

Astra Business Toolkit

Astra Business Toolkit extends the Astra WordPress theme with premium starter templates, advanced customization options, and conversion-focused features. It's part of the Astra Pro package. This page covers what the Business Toolkit includes, pricing with Astra Pro, template quality, and whether upgrading from the free Astra theme is worth the investment.

FluentBoards

FluentBoards is a WordPress project management plugin that brings Kanban-style task boards directly into your WordPress dashboard. It handles task assignment, progress tracking, and team collaboration without external tools. This page covers FluentBoards' project management features, pricing, and how it compares to dedicated project management tools like Trello and Asana.

FluentBooking

FluentBooking is a WordPress appointment scheduling plugin that handles booking calendars, availability management, and payment processing natively. It integrates with Google Calendar and Zoom. This page covers FluentBooking's scheduling features, customization options, pricing, and how it compares to other WordPress booking plugins like Amelia and BookingPress.

InstaWP

InstaWP lets you spin up disposable WordPress sites in seconds for testing, development, and client demos. No server setup required. It's become an essential tool for developers who need quick WordPress environments. This page covers InstaWP's features, template library, collaboration tools, pricing, and how it compares to other WordPress staging and testing solutions.

MailerLite

MailerLite is an email marketing platform that offers exceptional value for small businesses and creators. With a generous free plan, intuitive drag-and-drop editor, and automation features that rival more expensive competitors, it's one of my top recommendations for businesses starting with email marketing. This page covers MailerLite's email builder, automation workflows, landing pages, pricing, and how it compares to ConvertKit and Mailchimp.

BigRock

BigRock is one of India's largest domain registration and web hosting providers. Offering domains, shared hosting, VPS, and website builders, it serves individuals and small businesses primarily in the Indian market. With competitive pricing in INR and localized support, BigRock is a practical choice for Indian website owners. This page covers BigRock's domain pricing, hosting plans, features, and overall service quality.

Hostinger AI eCommerce Website Builder

Hostinger's AI eCommerce website builder uses artificial intelligence to help you create an online store quickly without technical skills. It generates product descriptions, suggests layouts, and handles basic SEO optimization automatically. This page covers the AI builder's features, ecommerce capabilities, pricing, and how it compares to other ecommerce website builders.

Hoory AI

Hoory AI is a customer support automation platform that uses AI to handle customer inquiries, reduce response times, and free up human agents for complex issues. This page covers Hoory AI's chatbot features, automation capabilities, integration options, pricing, and how it compares to other AI customer support tools for businesses of different sizes.

Gravity Forms

Gravity Forms is the most trusted WordPress form plugin for developers and agencies. It handles everything from simple contact forms to complex multi-page applications with conditional logic, file uploads, and payment processing. After building hundreds of forms with it across client projects, I consider Gravity Forms the gold standard for WordPress forms. This page covers features, add-ons, pricing, and developer capabilities.

Notion

Notion is an all-in-one workspace that combines notes, databases, project management, and wikis in a single platform. It's become the tool of choice for individuals and teams who want flexible organization. This page covers Notion's features, use cases, pricing, and how it compares to competitors like Obsidian, Coda, and Microsoft OneNote for personal and team productivity.

Sapling

Sapling is an AI writing assistant that focuses on speed and accuracy for business communication. It integrates with email, CRM platforms, and chat tools to suggest completions and fix grammar in real time. This page covers Sapling's features, integration options, pricing, and how it compares to Grammarly and other writing assistants for professional use.

Shopify

Shopify is the leading ecommerce platform for businesses of every size, from solo creators selling handmade goods to enterprise brands processing millions in monthly revenue. With a complete ecosystem of themes, apps, and payment processing, it handles the entire online selling experience. This page covers Shopify's core features, pricing tiers, app ecosystem, and current promotional offers for new store owners getting started with ecommerce.

AppSumo

AppSumo is a digital marketplace that offers lifetime deals on software, tools, and services for entrepreneurs and small businesses. Instead of paying monthly subscriptions, you pay once and get access forever. I've purchased over 30 AppSumo deals over the years, some excellent and some disappointing. This page covers how AppSumo works, notable deals, the refund policy, and tips for evaluating which deals are actually worth buying.

KingSumo

KingSumo helps you run viral giveaways that grow your email list and social media following. It incentivizes sharing by giving participants extra entries for referring friends. This page covers KingSumo's giveaway features, integration options, pricing, and how effective viral giveaways actually are for building an audience compared to other list-building strategies.

ShutterStock

Shutterstock is one of the largest stock photo and media libraries in the world, offering millions of images, videos, music tracks, and templates. This page covers Shutterstock's subscription plans, pricing tiers, image quality, licensing terms, and how it compares to other stock photo services like Adobe Stock, iStock, and free alternatives like Unsplash.

Writecream

Writecream is an AI content creation platform offering tools for blog writing, social media copy, email outreach, and even AI-generated voiceovers. Its icebreaker feature generates personalized outreach messages for LinkedIn and email campaigns. Available through lifetime deals, Writecream packs multiple AI tools into one platform at a budget-friendly price. This page covers the content tools, icebreaker feature, voiceover capabilities, pricing, and output quality.

$1,000 a Month Business Course

This $1,000 a Month Business Course teaches you how to build a profitable online business from scratch with low investment. It covers niche selection, product creation, marketing, and scaling strategies. This page explains what the course covers, who it's designed for, the teaching methodology, and whether it delivers on its promise of helping you reach $1,000 monthly revenue.

Pabbly

Pabbly offers a suite of business tools covering email marketing, subscription billing, form building, and workflow automation. The standout feature is Pabbly Connect, an automation platform similar to Zapier but with lifetime pricing that eliminates monthly subscription costs. For small businesses looking to automate workflows without recurring fees, Pabbly presents compelling value. This page covers the product suite, pricing, integrations, and limitations.

SendFox

SendFox is a budget-friendly email marketing tool created by the AppSumo team, designed specifically for content creators. It offers email automation, landing pages, and RSS-to-email features at a fraction of what Mailchimp charges. This page covers SendFox's features, email deliverability, pricing, and whether it's a viable option for growing your email list.

TidyCal

TidyCal is a simple, affordable scheduling tool that handles appointment booking without the complexity of Calendly. Purchased through AppSumo with a lifetime deal, it offers calendar integration, booking pages, and payment collection at a fraction of competitors' monthly costs. For freelancers and small businesses who need basic scheduling without subscription fees, TidyCal delivers. This page covers booking features, integrations, pricing, and limitations.

ProWritingAid

ProWritingAid is a comprehensive writing assistant that goes beyond basic grammar checking. It analyzes style, readability, sentence structure, and overused words to genuinely improve your writing quality. I've used it alongside Grammarly and prefer ProWritingAid for long-form content editing. This page covers ProWritingAid's analysis reports, integrations, pricing, lifetime deal availability, and how it compares to other writing tools.

Hexomatic Bundle

Hexomatic Bundle combines web scraping, automation, and monitoring tools in one platform. It lets you extract data from websites, automate repetitive tasks, and monitor changes across the web. This page covers Hexomatic's key features, automation workflows, scraping capabilities, pricing, and whether the bundle offers good value for marketers and researchers.

Videvo

Videvo is a stock footage platform offering free and premium video clips, motion graphics, and sound effects for creative projects. The free library includes thousands of clips under various licenses, while the premium tier unlocks higher-quality 4K footage. For video creators on a budget who need diverse footage without breaking the bank, Videvo is a solid option. This page covers the library, licensing, quality, and pricing.

NordLayer

NordLayer is a business VPN and network security solution from the team behind NordVPN. It provides secure remote access, network segmentation, and threat protection for teams of all sizes. With easy deployment and centralized management, NordLayer simplifies business network security without requiring dedicated IT infrastructure. This page covers NordLayer's security features, deployment options, pricing, and team management capabilities.

HubSpot

HubSpot is an all-in-one marketing, sales, and service platform that scales from startups to enterprise. Its CRM is free, and the marketing hub delivers email automation, landing pages, analytics, and lead management in one dashboard. I've used HubSpot for content marketing campaigns and client management across multiple businesses. This page covers HubSpot's core features, pricing tiers, free tools, and overall platform value.

SaasMantra

SaasMantra is a digital marketplace offering lifetime deals on SaaS products for businesses and entrepreneurs. Similar to AppSumo, it provides one-time payment access to software tools that normally charge monthly subscriptions. The deals cover project management, marketing, development, and productivity tools. This page covers how SaasMantra works, deal quality, refund policies, and tips for finding worthwhile lifetime software deals.

Zoho

Zoho offers a comprehensive suite of business applications covering CRM, email, project management, accounting, HR, and more. With over 50 integrated apps, it's one of the most complete business software ecosystems available. The pricing is significantly lower than competitors like Salesforce and HubSpot while delivering comparable functionality. This page covers Zoho's app ecosystem, pricing, integration capabilities, and overall business value.