Best Online Collaboration Tools for Entrepreneurs in 2020

Online Collaboration Tools, but why?

Nowadays with an increase in freelancing and remote work, business activities by entrepreneurs are not confined to one building. Online collaboration is a cornerstone of entrepreneurial success, which is why there arises a need for the best online collaboration tools for entrepreneurs.

Online collaboration is the need of the hour as it can help speed up things in the offices and there is more productivity in less time and resources.

There are several must-have collaboration tools that every entrepreneur must have access to get more productivity and functionality. Corporations need all employees to work together seamlessly, which is why online collaboration tools are needed. With a collaborative culture, the best team members can come together and get more work done at a fast speed. During these COVID times, companies that promote collaborative workplaces become high-performing within no time. 

List of the best online collaboration tools for entrepreneurs includes Quire, Slack, Flock, Google Docs, Notion, CoBudget, Creativity 365 and Loomio

Best Online Collaboration Tools for Entrepreneurs in 2020

Quire

This is a collaborative project management software that helps increase creativity, supports innovation, and provides better employee confidence. This software is simple, straightforward, and powerful. It is a cloud-based software for small and medium-sized businesses that can help manage tasks and provide collaboration to teams.

The main features of Quire are communication tools, file sharing, project planning, and real-time editing. With this software, managers can assign tasks to team members and sort assignments as per priority.

Quire has an API that provides integration with third-party apps like Outlook Calendar, iCal, and Slack. Mobile apps for both iOS and Android are also available so that users can remotely manage tasks. Customer support is available through email and FAQs.

Pros

  • Great sync feature
  • Real-time collaboration
  • Nested task list
  • Streamlines to-do lists
  • Tasks can be viewed on the list or Kanban board
  • Teams can work anytime and anywhere 
  • Progress can be tracked instantly

Cons

  • No private chat
  • Lesser customization options

Slack

Slack is essentially a chat app with numerous additional features which turns out to be a powerful collaboration software tool for teams and entrepreneurs. We use it as our primary collaboration tool, alongside Agenda, Google Docs and Notion.

Slack’s main features are:

  • Real-time messaging
  • File Sharing
  • Addons support (these are called Slack Apps)
  • Archiving
  • Channels
  • Intelligent Search

Slack supports files up to 1GB and there are several other features like you can write and share code snippets without losing formatting. It puts together several services like HR, Media, and news, design, finance, and security through Slack Apps.

Businesses are on a constant lookout for software that can simplify collaborations and Slack at its own solves this trouble for them.

Slack is one of the most preferred software by startups, SMEs, and mid-sized companies. Launched in 2013, it has 10 million daily active users. Using Slack, users can communicate using multiple platforms and devices and you can upload and share files easily. 

Pros:

  • Offers real-time messaging, searching and archiving 
  • It integrates with several external services and third-party apps like MailChimp, Zendesk, etc.
  • It comes with native Android and iOS apps so that users get access to direct and group messaging
  •  You can access team members from anywhere and at anytime

Cons:

  • Problem of plenty. Too many features.

Flock

Flock is a cloud-based tool that focuses mainly on team communication. It is suitable for businesses of all sizes and provides audio and video calling, screen sharing, text chat, integration with other business apps, etc. Users can set up email reminders, create projects, teams, and tasks or search for specific files. Audio and video calls can be scheduled and carried out using an app and you can use the screen sharing tool to show colleagues what work is going on. With Flock, polls, code snippet sharing, and group discussions are available and it combines with other apps like Trello, Google Drive, Github, etc.

Pros

  • You can manage favorites 
  • Track RSS feeds
  • Great integration with services like Flickr and del.icio.us
  • Voice notes
  • Audio and video calls
  • Admin controls
  • 24/7 customer support

Cons

  • Always in beta. ;)

Google Docs

Google Docs is one of the best tools available for teams looking for collaboration. It allows teams to compose, edit, and publish virtually and build a vast library of document templates. It is suitable for teams looking for a cloud-based word processor with great formatting abilities. It helps the user import and export existing documents in a format like DOCX or creates new using Google Docs. There are many editing and formatting options and sharing documents is very easy. Google Sheets is also a widely used tool by several corporations and entrepreneurs as these spreadsheets work like excel and can be shared with the team online. 

Pros

  • Upload files in different formats like DOCX, PDF, or EPUB
  • Documents are auto-saved whenever a change is made
  • Wide range of formatting options
  • Versions are created automatically
  • Easy sharing of docs and they can be kept private too

Cons

  • Lack of an effective tagging system

Notion

Notion is an all-in-one workspace for project management, notes, documents, and collaboration. There are many teams and companies throughout the world using this software to keep their employees working together in one place. Notion software provides better focus and transparency by bringing together work and knowledge and saves time and money. There is better productivity for teams of all sizes. It has powerful tools for tasks, notes, wikis, and databases. The structure is strong and provides better flexibility in organizing and creating content. This software works well as a desktop app, with browsers, and on mobile devices. There is a built-in collaboration tool that provides easy information sharing and working. Many features provide the streamlined workflow, increased productivity, and a better overview. 

Pros

  • It is user-friendly
  • Notion is an all-in-one tool for all entrepreneurial needs
  • It can be used on various devices
  • It provides a free trial
  • Help get organized
  • Has a clean and uncluttered user interface
  • Easy to navigate spreadsheets and databases
  • Users can take notes and manage to-do lists alongside

Cons

  • All in one solution, so like Slack there is this problem of plenty

CoBudget

This software helps take the financial communication online and allows the team to participate in the final decision-making process. Team also remains up to date on the financial decision-making process and financial information. For entrepreneurs and startups managing money is quite difficult. Classically the financial officer of a company takes the burden of gathering the information from several resources and pieces it together into the spreadsheet and applies macros and formulas to male projections. CoBudget open-source online tool that makes budget decision-making a participatory activity for all team members. 

Pros

  • Team members can propose ideas for the distribution of capital
  • They can discuss proposals
  • They can improve ideas before they are approved
  • CoBudget works like crowdfunding platforms and allows team members to share resources

Cons

  • Airing budgets to all team members can be too transparent

Creativity 365

To establish brand identity, entrepreneurs need content creation and collaboration, and for that Creativity 365 software is the best as it streamlines content creation and promotes a creative environment. Today’s consumers engage in businesses that stand out from the competition with better content. The content creation process is time-consuming but with Creativity 365, users get templates and inspiration in different formats like video content and interactive marketing presentations. 

Pros

  • Creativity 365 is available on iOS, desktop, and Android 
  • Helps teams create engaging content regularly
  • Easy to use
  • Lots of creativity
  • Supports iPhone, Android, and iPad

Cons

  • A little known.

Simul Docs

Simul Docs is a collaborative tool designed to help teams manage and work on Microsoft Word documents together. This software is the perfect tool to compare Word docs and identify changes between them, especially beneficial to the healthcare, legal, and business industries.

Comparing Word documents has never been this easy! You just have to upload the documents you want to work on side by side. The tool will then show you everything that’s changed, even without turning on MS Word’s ‘track changes’ feature.

If you want to work with your team on a single document, that’s possible, too. You can create the file in Simul, give your team access, and they can share their input at the same time. Simul will note all the edits and separate them into different branches so that no suggestion will get overridden. Then, the document creator will have the final say to merge all changes in one click to complete the task.

Pros

  • Allows revision control
  • Easily tracking changes
  • Allows users work on a document simultaneously
  • Merge different versions is 1 click, with author tracking
  • See complete history, including who has done which change
  • Easily revert to a previous version when needed

Cons

  • The free version allows up to 10 documents only

Loomio

Loomio provides creativity through effective and collaborative decision making to receive the best possible solution. Loomio is a collaborative decision-making tool that allows the team to take decisions timely without getting into time-consuming meetings. Loomio provides your team with an efficient means of proposing and discussing potential courses of action. The team gets access to a wide range of ideas with great communication and information available online.  

Pros

  • Democratizes decision making through discussion display 
  • Disagreement is visualized with a pie chart
  • Can help rapidly raise questions

Conclusion

RankCollaboration ToolWhy this?Download/Buy Link
1QuireSync, Real-time collaboration, Nested task list, To-doVisit here
2SlackReal-time messaging, File Sharing, Slack AppsVisit here Review
3FlockManage favorites, Voice notes, Audio and video callsVisit here
4Google DocsDocuments, Real time document editing, AutosaveVisit here
5Notion All-in-one tool for all entrepreneurial needsVisit here
6CoBudgetPropose ideas, DiscussVisit here
7Creativity 365Easy to use, Lots of creativityVisit here
8Simul DocsCollaboration with tracking, FastVisit here
8LoomioDemocratizes decision making through discussion Visit here

Collaboration tools can enhance the efficiency of entrepreneurs by bringing together on-ground staff and the outsourced team. Nowadays there are no long boring meetings, but instead online software can help you share and communicate in a cloud-based environment. These tools help you talk with your team, make task lists, and assign responsibilities. Even if the location of the team members may be different, but using these collaborative tools, they can communicate, share, and collaborate in an online cloud environment. 

1 comment add your comment

  1. Hey Gaurav Tiwari ,

    Excellent post with Fab-work. I truly appreciate your hard works and research that you have done. I thoroughly enjoyed reading it.

    Glad to say that you have suggested the best online collaboration tools for entrepreneurs. You have presented each tool in an impressive way along with necessary information, proper detailing and their features that are true enough to understand.

    I am aware of Flock, Slack, Google-Docs & Notion but don’t have any idea regarding others, so kindly thanks for making me aware and providing in-depth knowledge. Flock is an amazing tool for team communication and is perfectly suitable for all business sizes and also capable of doing video/audio calling, screen sharing & text chats.

    Yes i completely agree with your words that Online collaboration is a great key for entrepreneurial success and doing an online collaboration provides more resources and boost productivity in less instant of time.

    After going through this complete guide i really got helpful ideas regarding each tool and have also boosted my knowledge. Using these tool will helps a lot.

    Eventually thanks for sharing your knowledge, ideas and such a fantastic post.

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