How CMMS is Making the Organisations Future-Ready?

As a company owner, you would know how critical maintenance is for your business. Having a comprehensive maintenance program ensures that all your assets function optimally, decreasing downtime and increasing your bottom line. Every company either has its maintenance department or has outsourced this function to a professional maintenance management company. 

Maintenance has become streamlined with technology. Work order software has ensured faster onboarding of technicians, access through mobile devices, higher productivity, handling of work requests, and lower downtime. 

If you have benefited from using Computerized Maintenance Management Systems or CMMS software in your company, then the future of CMMS has a lot more to offer you. We talk about the latest trends in CMMS and how it changes the way maintenance is done.

Preventive maintenance, a component of building maintenance, is essential for the optimal functioning of your assets. Since you don’t need to spend on frequent repairs and replacements, your profits increase. Look for the best preventive maintenance software online for the higher productivity of your maintenance department. 

Preventive maintenance software provides end-to-end solutions starting from providing timely notifications regarding your maintenance schedule to measuring your KPI or key performance indicators. 

CMMS software, in its current format, ensures efficient workflow. Requests from any department of your company, the exact problem is communicated to the technician. The technician can troubleshoot easily and resolve the issue using critical asset information available in the software. 

Here are the latest trends in CMMS software: 

Mobile-Ready CMMS

When you scale up your business, time is a constraint for your staff with the increasing complexity of the business, and it becomes tougher to service clients. Your maintenance staff faces the same challenges when it comes to monitoring your assets if your business is multilocational. The solution is mobile-ready CMMS software. 

Your employees are more productive since they can track and report work orders faster. Mobile apps enable you to scan bar codes and send images of work orders using your mobile device’s camera. These mobile apps are user-friendly and work offline. 

Your maintenance managers can get access to data and track the work order. 

Welcome to APM

If CMMS has brought about a change in maintenance management in the past, the present belongs to EAM or Enterprise Asset Management .

EAM manages the physical assets of your organization at each stage of the asset’s lifecycle. It involves planning, optimizing, executing, and tracking the required maintenance activities according to the organization’s priority. 

While CMMS focuses on just the maintenance function, EAM includes multiple business functions. CMMS starts asset tracking after it is purchased and installed, while EAM covers the procurement stage of the asset as well. You get multisite support with EAM, but CMMS can accommodate only a single location. 

The future of asset maintenance lies in APM or Asset Performance Management. APM combines the best of both worlds, the maintenance scheduling capabilities of CMMS with the asset tracking capabilities of EAM. In addition to these features, APM uses the power of Internet interconnectivity for a more proactive solution. 

With APM, you can track the performance of your assets in real-time and detect potential breakdowns to prevent them from occurring. Preventive maintenance combines with predictive maintenance for providing condition-based monitoring. This enhances the life of your asset along with the individual parts. 

This concept reduces your losses due to sudden asset breakdown further.

Internet of Things and AI

Imagine if your machine could do the reporting regarding any fault, not your technician. This is a reality today! With technology such as the Internet of Things or IoT, artificial intelligence or AI, and Internet 4.0.

With Internet 4.0, the computer can interact with another computer without any human intervention. Smart machines don’t need technicians to monitor them; they can do it themselves. Maintenance managers can get real-time data and take necessary action to prevent unexpected failures. 

Companies are using data from IoT to manage their asset maintenance. Predictive maintenance is taken one step further with analytics that is used for decisions on real-time asset management. Maintenance as a function will transition from a cost center to a profit center. 

Data collected from IoT will help you make data-based decisions that are aligned to your long-term goals. There is a shift towards intuitive data-based maintenance. With IoT, maintenance audits can be done more efficiently.

IoT maintenance audits provide the following benefits: 

  • Collection of information from the maintenance work orders
  • Identify inferior-quality spare parts and suppliers responsible for these parts
  • Analyzing preventive maintenance work orders to detect equipment that require more time and repairs
  • Determine equipment that is frequently failing even with preventive maintenance so that they can be replaced
  • Detecting loopholes in your asset management system
  • Maximizing the life of the component and uptime of your asset
  • Make a comparison between annual maintenance and replacement of an asset
  • Upgrade the maintenance plan of your company
  • Analyzing whether your current maintenance is helping your organization achieve its long-term goals

Cloud-Based Solutions: 

There is a clear indication that more and more businesses are accepting cloud-based systems due to its accessibility. You can access the software from different devices 24×7. Installation is easy, and the service provider ensures data security. 

With cloud-based CMMS, faster decision making is possible since you have real-time access to maintenance data. It results in more efficient communication since your technician can set priorities according to the information given in the work order.

The software uses SMS, emails, and push notifications to technicians. Maintenance teams can provide higher quality work since there is better information sharing between technicians, managers, and customers. Duplication of data entry is also reduced. 

With API or application programming interface, data sharing between internet-enabled devices and cloud-based CMMS is possible. Automated maintenance request can be generated for your assets, whether they are globally distributed, mobile, or onsite. Preventive maintenance can be performed according to the actual asset condition making it more effective.

Benefit From The Future Today

With advances in technology, Computerized Maintenance Management Systems will be upgraded to Enterprise Asset Management, from monitoring just maintenance to monitoring all activities. The goal is to provide a faster and more efficient maintenance workflow.

Predictive maintenance will be the new norm, and you will be informed when the next maintenance is due or new parts are required. The maintenance team will be able to access the software from their mobile devices with cloud-based maintenance. 

The future of CMMS looks exciting, with greater cost savings and higher profits. 

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